Quick guide to getting started and basic use of the SV-Reg upload service

Background information: The SV-Reg upload service is a tool to enable schools to enter data into the central school administration register (SV-Reg) if no school administration software is available at the school to make this entry automatically. It is therefore not possible for all schools to use the SV-Reg upload service. For clarification, please contact support@bildung.gv.at.

Getting started

The SV-Reg upload service can be accessed via the education portal at https://www.bildung.gv.at.

Principals of authorized schools have the option to open SV-Reg Web in the Applications widget on the Dashboard. If the option is not immediately visible, click Show all.

Data input

Data entry and maintenance begins with creating a new school year. Personal and relationship data can then be imported centrally or entered manually.

Creating a new school year

To create a school year, click the Neues Schuljahr button on the homepage.

Import of personal data

Note: Classes contained in personal data are automatically created during import. Manual creation of classes is only necessary if you do not use the import function.

To import personal data, click Personen in the respective school year, then click Daten importieren.

Click Leere Vorlage herunterladen to download a template for the upload. Complete the template with your data. The data is matched by column names, regardless of order.

IMPORTANT: If you create or edited the import file in Excel, save it in in CSV format (comma-separated values).

Upload the file using Datei auswählen (1) and click Daten importieren (2). Confirm the warning message by clicking OK (3).

Once the import is complete, you will receive an overview of the imported data. If individual entries were not imported, you will find them in the Fehlerhaft tab. Correct these entries and import them again.

Import of relationships

To import relationships (legal guardians to pupils), click Beziehungen in the respective school year, then click Daten importieren. The rest of the process is identical to the import of personal data (see previous section).

Manual data creation / maintenance

To enter or edit data manually, click the respective data type in the corresponding school year. Classes and relationships can be edited directly in the table. Click the blue checkmark to save new or edited entries.

When creating a new person or editing personal data, you are redirected to a separate form.

Transmission of data to SV-Reg

Once all data for the respective school year has been edited, click Geänderte/neue Daten jetzt übertragen on the school year page or on the homepage to transfer the data to SV-Reg.

The status of the data transfer is indicated in the status field on the homepage or in the school year. Click the last data transfer in the school year or the respective transfer in the Datenübertragungen section to display detailed information about the transfer.

Retrieve bPK Data

1. After submission, bPK data (bPK BF, vbPK BF, and vbPK AS) will be returned. Note that the bPK data is updated once daily overnight.
2. To update bPK data retrospectively, click BPK-Daten aktualisieren in the corresponding school year.
3. BPK data can be viewed in the student data (only the first characters are displayed for unencrypted bPK BF).

Appendix

Fields of the person import template

1	PersonID*)	Unique ID for each person (freely selectable)
2	PersonTypeID*)	Role of person 1 = teacher / 2 = pupil / 3 = legal guardian
3	Title	Salutation
4	Surname*)	Surname
5	Firstname1*)	First name(s)
6	Middlename	Middlename
7	GenderID	Gender k = not indicated / f = female / m = male / d = divers / i = inter / o = open
8	DateOfBirth*)	Date of birth, Format = dd.mm.yyyy
9	JobTitle	Job title
10	Degree1	Preceding academic degree
11	Degree2	Subsequent academic degree
12	E-Mail (1)	First e-mail address
13	E-Mail (2)	Second e-mail address
14	Telefonnummer (1)	First telephone number
15	Telefonnummer (2)	Second telephone number
16	Außerordentliche Person?	Exceptional student ja (=yes) / nein (=no) (only for students)
17	Klassenvorstand der Klasse	Head of the class yes / no (only for teachers)
18	SAP Personalnummer	SAP personnel number (only for teachers)
19	StudentId	ID of the student (only for students)
20	SocialInsuranceNumber	Social security number
21	SFKZ	School form code (4-digit number) (only for students)
22	CareerFrom*)	Start of training Format = dd.mm.yyyy (only for students)
23	CareerTo*)	End of training Format = dd.mm.yyyy (only for students)
24	StateID*)	Education status 1 = Active / 3 = Completed / 4 = Aborted (only for students)
25	DateOfExam	Date of the final exam Format = dd.mm.yyyy (only for students)
26	SchoolLeavingExamDate	Date of the school leaving exam Format = dd.mm.yyyy (only for students)
27	ClassId	ID of the class (only for students)
28	ClassName	Name of the class e.g. A1, B2, C4 (only for students)
29	UntisName	Name of the class in Untis
30	Level	School level (only for students)
31	CareerDetailFrom*)	Start of the career Format = dd.mm.yyyy (only for students)
32	CareerDetailTo*)	End of the career Format = dd.mm.yyyy (only for students)
33	Street*)	Street
34	Number*)	Street number
35	Zip*)	ZIP code
36	City*)	City
37	Country*)	Country
38	Floor	Floor
39	DoorNumber	Door number

^*) Mandatory fields

Note:The first address is always the main residence of the person. You can enter up to three addresses per person. The fields for additional addresses are contained in the import template.

Fields of the relationship import template

1	PersonFrom*)	PersonID of the legal guardian
2	PersonToID*)	PersonID of the student
3	PersonRelationTypeID*)	Type of relationship 1 = Mother / 2 = Father 3 = Sister / 4 = Brother 5 = Grandmother / 6 = Grandfather 7 = Others
4	LegalGuardian*)	Legal guardian ja (=yes) / nein (=no)

^*) Mandatory fields